10.2.2. Settings for the Selected Exam Term

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Product: Plan365
Training: Plan365 - Administrator User Manual
Author: Advancity | Education Technologist – Yunus YALIN
Administrator Manual: To be added.
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To access the settings page for exam terms, you must first select a exam term.

When an exam term is selected, on the term settings page, you can edit the date range within which department heads and instructors can log in, system access permissions for full-time and part-time lecturers, the start time for secondary education, the gap between campuses, invigilator assignments based on duty location priority, invigilator assignments based on faculty priority, the number of supervisors per classroom, invigilation based on exam type and supervisor appointment method settings.

Editing the Date Range for Department Heads to Plan

If you have not selected a term, click on the “no term selected” text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the “date range for department heads to plan” section, click on the "select dates" text.
In the opened calendar window, click the left arrow button at the top to select the previous month, the right arrow button to select the next month, the month dropdown list to select a month and the year dropdown list to select a year. After clicking on the start day in the calendar, click on the end day.
You have selected the date range within which department heads can log in to the system in the calendar.
Click the save button at the bottom of the page.
Now department heads can log in to the system within the specified date range.

Editing the Date Range for Instructors to Plan

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the “Date Range for Instructors to Plan” section, click on the "select dates" text.
In the opened calendar window, click the left arrow button at the top to select the previous month, the right arrow button to select the next month, the month dropdown list to select a month and the year dropdown list to select a year. After clicking on the start day in the calendar, click on the end day.
You have selected the date range within which instructors can log in to the system in the calendar.
Click the save button at the bottom of the page.
Now faculty can log in to the system within the specified date range.

Should Full-Time Lecturers Be Able to Access the System?

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the who can access the system section, select the “full-time lecturers” feature.
Click the save button at the bottom of the page.
Now full-time lecturers can access the Plan365 system.
Deselect the full-time lecturers feature.
Click the save button at the bottom of the page.
Now you have prevented full-time lecturers from accessing the Plan365 system.

Should Part-Time Lecturers Be Able to Access the System?

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the who can access the system section, select the part-time lecturers feature.
Click the save button at the bottom of the page.
Now part-time lecturers can access the Plan365 system.
Deselect the part-time lecturers feature.
Click the save button at the bottom of the page.
Now you have prevented part-time lecturers from accessing the Plan365 system.

Setting the Secondary Education Start Time

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the “secondary education start time” section, click on the hour text.
In the opened time window, enter the start time for evening education using your keyboard or by clicking the increase and decrease buttons.
Click the save button at the bottom of the page.
Now you have set the start time for evening education.

Editing the Feature to Check Program Campus Gap

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the gap settings between campuses section, select the check program campus gap feature.
Click the save button at the bottom of the page.
Now the program campus gap is taken into account when creating the solution.

Editing the Feature to Check Instructor Campus Gap

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the gap settings between campuses section, select the check instructor campus gap feature.
Click the save button at the bottom of the page.
Now the faculty campus gap is taken into account when creating the solution.

Editing the Feature to Check Student Campus Gap

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the gap settings between campuses section, select the check student campus gap feature.
Click the save button at the bottom of the page.
Now the student campus gap is taken into account when creating the solution.

Setting Priority for Invigilator Assignments by Place of Duty

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the place of duty in invigilator assignments section, select the "priority" feature.
Click the save button at the bottom of the page.
Now the duty location is prioritized when creating the invigilator assignments.
In the place of duty in invigilator assignments section, select the "not a priority" feature.
Click the save button at the bottom of the page.
Now the duty location is not prioritized when creating the invigilator assignments.

Invigilator Assignment Settings for All Faculties

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the invigilator settings section, select the assignment to all faculties feature.
In the number of classroom supervisors settings section, select the feature to assign exams in a single classroom one less and a full supervisor.
Click the save button at the bottom of the page.
Now one fewer invigilator is assigned to single-classroom exams and full invigilators to others when creating the solution.
In the number of classroom supervisors settings section, select the feature to assign a one less supervisor to one of the classrooms.
Click the save button at the bottom of the page.
Now one fewer invigilator is assigned to one of the classrooms when creating the solution.
In the number of classroom supervisors settings section, select the feature to assign as many supervisors to each classroom.
Click the save button at the bottom of the page.
Now the number of invigilators is assigned to each classroom when creating the solution.

Edit the Number of Supervisors and Assignment of Supervisors by Faculties Settings

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the invigilator settings section, select the appointment according to certain faculties feature.
In the “number of supervisors and assignment of supervisors by faculties” section, click on the select faculty dropdown list.
Select your faculty from the opened list.
Click on the select number of classroom supervisors setting dropdown list.
Select one of the features from the opened list: “assign exams in a single classroom one less, and a full supervisor”, “assign a one less supervisor to one of the classrooms” or “assign as many supervisors to each classroom”.
Click on the select supervisor appointment method dropdown list.
Select one of the features from the opened list: “assign a supervisor according to the number of supervisors in the classroom definition” or “assign a supervisor according to the number of students per classroom”.
Click the add (plus “+”) button on the right side of the Invigilator Count and Assignment Method section based on faculties.
Now you have set the “number of supervisors and assignment of supervisors by faculties”.
To delete the selected faculty invigilator assignment features, click the delete (trash can) button on the right side of the selected faculty invigilator assignment features.

Invigilator Assignment Settings for Assignments, Projects, and Reports Submission According to Exam Type

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the "assignment / project / report submission" section according to exam type, select the assign invigilator feature.
Click the save button at the bottom of the page.
Now invigilators are assigned based on the assignment type of assignment, projects and reports submission.
In the "assignment / project / report submission" section according to exam type, select the don’t assign invigilator feature.
Click the save button at the bottom of the page.
Now invigilators are not assigned based on the assignment type of assignment, projects and reports submission.

Invigilator Assignment Settings for Jury and Defense According to Exam Type

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the "jury / defense" section according to exam type, select the assign invigilator feature.
Click the save button at the bottom of the page.
Now invigilators are assigned based on the assignment type of jury and defense.
In the " jury / defense " section according to exam type, select the don’t assign invigilator feature.
Click the save button at the bottom of the page.
Now invigilators are not assigned based on the assignment type of jury and defense.

Setting the Supervisor Appointment Method

If you have not selected a term, click on the "no term selected" text at the top right of the window.
In the opened window, click on the “select term” dropdown list.
Select the exam term for which you want to make settings from the opened list.
Click the settings button, which is second from the right in the top middle of the window.
Click the term button located at the top left of the settings page.
On the opened page, in the supervisor appointment method section, select the “assign a supervisor according to the number of supervisors in the classroom definition” feature.
Click the save button at the bottom of the page.
Now invigilators are assigned based on the invigilator count in the classroom definition when creating the solution.
Click the save button at the bottom of the page.
In the supervisor appointment method section, select the assign a supervisor according to the number of students per classroom feature.
Click the add (plus “+”) button on the right side of the “number of supervisors by number of students” section.
In the newly added invigilator count based on the number of students row, enter the minimum number of students in the text box under the minimum heading column.
Enter the maximum number of students in the text box under the maximum heading column.
Enter the number of invigilators in the text box under the invigilator count heading column.
Click the save button at the bottom of the page.
Now invigilators are assigned based on the number of students when creating the solution.